CAFOD Hiring Financial Administrator for Zimbabwe Program

Contract: 2 Years
Location: Harare, Zimbabwe

Job Profile
This position involves leading the financial administration of CAFOD-supported programs and partnerships, contributing to the overall strategy in Zimbabwe. The individual will manage day-to-day financial tasks, maintain relationships with partners, and support capacity-building efforts as needed.

The role encompasses the following key responsibilities:

• Budget Analysis and Reporting: Oversee budget analysis and financial reporting for programs.
• Financial Oversight: Monitor and manage office and program finances, offering financial support and guidance to program staff.
• Program Accounts Preparation: Assist in preparing program accounts (but not final sign-off).
• Partner Support: Offer financial guidance and capacity-building for partners, assessing financial needs as required.
• Donor Compliance: Manage financial aspects of donor compliance and collaborate with the Business Development Lead to strengthen donor relationships.

Duties and Responsibilities

Financial Management

• Perform bookkeeping using relevant software to consolidate partner finances for donor reporting.
• Prepare monthly accounts and reports in line with CAFOD’s financial procedures and donor requirements.
• Maintain accurate financial updates for Programme Managers and the Financial Administration Manager (FAM).
• Ensure all program staff and partners are informed about CAFOD’s financial standards and policies.
• Coordinate the timely submission of records and accounts as needed.
• Conduct financial assessments, including budget and audit reviews, and help identify financial issues or fraud.
• Support the budgeting process, suggesting necessary changes.
• Ensure proper record-keeping for accountability.
• Assist in training staff on financial policies and procedures.
• Prepare documentation for audits, ensuring accountability in all processes.
• Manage the tracking of donor assets and maintain an asset register.
• Reconcile and manage Web Promise grants, liaising with the FAM.
• Ensure proper archiving of tenders for audits.
• Verify payments, financial reports, and cash flows in collaboration with the Country Representative.
• Review staff travel liquidations.

Partner Finance Support

• Assist in assessing the financial health of CAFOD’s partner programs by reviewing budgets, reports, and audits.
• Develop budgets with partner staff and ensure funds are appropriately managed and accounted for.
• Meet with partner staff to review budgets and expenditures.
• Train partners on financial accountability policies and ensure ongoing compliance.
• Build and manage relationships with CAFOD’s partner organizations.
• Empower partner finance teams to produce complete financial reports.
• Perform grant reconciliations and monitor partner cash flows, ensuring timely fund requests.

Donor Compliance and Development

• Ensure compliance with donor financial standards.
• Conduct capacity assessments for partners and perform due diligence checks when necessary.
• Prepare partners for upcoming audits.

Qualifications and Experience

Person Specification

• Understanding of CAFOD’s context, Catholic identity, and international development goals.
• Strong teamwork and communication skills.
• Ability to manage resources effectively, including budget creation and financial monitoring.

Job-specific Competencies

• A qualified accountant (or working towards qualification) with experience in finance or accounting roles.
• At least five years of experience in the finance and development sector.
• Excellent analytical and deductive skills.
• Advanced written and verbal English proficiency.
• Proficient in using tools like Microsoft Excel for basic financial analysis.

How to Apply
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